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Library policies

Weeding the Collection

Weeding of resources will be conducted on a systematic basis using specific criteria.  Weeding is conducted to remove and/or replace resources that are outdated, superseded, non-relevant, low/no use, and/or in poor condition.  Materials weeded from the collection will be disposed of in the manner deemed appropriate by the Library.

Audiovisual:  Review of the physical media collection for withdrawal should be conducted at least every five years.  The purpose of the review is to:

  1. Reduce duplication in physical form and online;
  2. Remove outdated, superseded information;
  3. Replace highly used and/or worn items within the collection with streaming media options where possible;
  4. Withdraw titles with low use (no more than 5 check-outs in the last 10 years), or, no use and older than 10 years;
  5. Use cost savings to enhance streaming media collections and database offerings, enhance collections to support new programs, and off-set flat budgets and reductions.

U.S. Federal Documents:  Review of federal documents for withdrawal are conducted in accordance with Depository guidelines.

Monographs:  Review of the monograph collection for withdrawal should be conducted at least every five years.  The purpose of the review is to:

  1. Reduce duplication in print and online.  Preference will be given to retaining online monographs; print may be preferred when the study of disciplinary content is improved (e.g. fine arts);
  2. Remove outdated, superseded information;
  3. Replace highly used and/or worn items within the collection;
  4. Withdraw titles with low use (no more than 5 check-outs within the last 10 years), or, no use and older than 10 years;
  5. Employ shared collection resources to support non-primary curricular interests;
  6. Use cost savings to enhance database offerings, build new collections, and offset flat budgets and reductions.

Journals:  Review of journal subscriptions for withdrawal will be conducted on a four-year cycle by subject discipline.  The purpose of the review is to:

  1. Reduce duplication of non-core subscriptions in print and online.  Preference will be given to retaining online journals;
  2. Cancel and, as appropriate, substitute alternatives for low/no use  journals;
  3. Cancel content no longer relevant to the curriculum;
  4. Promote current journal article content via aggregator databases;
  5. Employ JSTOR and/or other historical coverage databases as the preferred option for historical coverage of journals;
  6. Use cost savings to enhance database offerings and off-set flat budgets and reductions.
  7. The journal review rotation cycle for subject disciplines is as follows:
  • Biology/Chemistry, Fine Arts, Public Affairs, Sociology;
  • General/Circulating Magazines, Interdisciplinary, Library;
  • CMP, Education, English, History, Environmental Studies;
  • Business, Foreign Language, Health/Human Performance, Psychology, Religion.

Withdrawn materials may be  offered to campus community members for their personal use and/or otherwise disposed as the library deems appropriate.