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Academic Coaching: For Academic Peer Mentors


Helpful Links

Schedule Change Request

Requesting a Schedule Change 

  1. Academic Peer Mentors can change their schedule 4 times per semester for any reason provided that they:
    1. Give 2 working days' notice (48 hours).  Remember we don't work on Saturdays!
    2. The shift can be covered by another Academic Peer Mentor
  2. To request a schedule change, email your Head Academic Peer Mentor and let them know who will cover your shift
  3. The Head Peer Mentor will make changes to the schedule on WC Online

Emergency Situations

  1. If you have an emergency or become suddenly ill, please contact both the Director and the Head Academic Peer Mentor
  2. If you have a school-related activity that comes up without proper notice, contact the Head Academic Peer Mentor

Electronic Time Sheet System (Getting Paid)
To record your Academic Peer Mentor hours, you will use the electronic timesheet through Self-Service.  Please see Student Time Entry Instructions if you are not familiar with this process

Timesheet Process:

  • Students are paid bi-weekly Sunday - Saturday; therefore, the last study hall shift is Friday of any pay period since we are closed on Saturdays.
  • Timesheets must be submitted by 10 am every other Monday for supervisor approval
  • Get in the habit of submitting timesheets every Friday 
  • You must clock in and out using the electronic timesheet--you can edit your own mistakes


Business Office Forms

If you have never worked on campus before, please bring with you two forms of identification.​ If you do not bring two forms of identification (student ID does not count), the Business Office will not allow you to begin working.

  • driver's license
  • passport
  • social security card
  • birth certificate

You must also complete the forms found in the Student Employment Packet below and return them to the Business Office before you can begin working.

Student Employment Paperwork

Self-Directed Training

Complete the Self-Directed Training by Monday, January 9th at 5 pm using the links below. 

In-Person Training

Friday, January 13th, from 9 am - 5 pm. Lunch will be provided. 


Weekly Meeting Agenda

Prepare for Your Weekly Academic Peer Mentor Meetings:

  1. Review the Weekly Meeting Guide
  2. Reference Motivation and Learning Strategies for College Success as needed
  3. Add your own insight
  4. Refer to UNC handouts and videos
  5. Follow the Executive Functioning format
  6. Add an additional hour per week to your timesheet for meeting preparation (other time can be used while you're monitoring study hall)


Executive Functioning Weekly Meeting Format:

The timing of your meeting is essential to helping your student develop executive functioning and create a weekly habit. Your meeting should be a few days before the week starts, so Friday, Saturday, or Sunday would be ideal. If those days don't work, you could do a Monday morning meeting.

Executive Functioning Cycle: First Meeting

  1. Create weekly goals:
    • What do you want to accomplish this week?
    •  What assignments do you have due? Check Inquire
  2. Make a To-Do List for the week
    • Help your student prioritize the items on the list by importance.
    • Do they need help breaking down bigger assignments into smaller tasks?
    • Add items to planner or calendar
  3. Do you have or need to make any appointments this week?
    •  Subject Tutoring, Writing Center
    • Professor, Advisor
  4. What reminders do we need to set?
    • Phone reminders
    • Outlook
    • Personal reminders

Executive Functioning Cycle: Follow-up Meetings

  1. What worked last week? What do we still need to improve?
    • Encourage transparency
    • Help the student brainstorm solutions
  2. Repeat the other steps

You should write down your student's plans each week and send them a follow-up email listing their goals and priorities for the week.  If you find your student is making plans but forgetting to follow up, you can discuss sending reminders throughout the week.

The Steps of the Pomodoro Technique

  1. Choose a single task you will focus on and write it down.
  2. Set the timer to 25 minutes.
  3. Work on the task until the timer rings and put a checkmark on your paper.
  4. Take a short 5-minute break.
  5. Work for another 25 minutes.
  6. After 3-4 work periods of 25 minutes, take a longer 20-30 minute break.
  7. If you’re feeling like you’re on a roll, keep studying through the break.

Pomodoro Pros

  1. The Pomodoro method is great for anyone who struggles with concentration and procrastination because it forces you to focus on one task at a time.
  2. The average concentration time for an adult is 15-20 minutes, so a 25-minute Pomodoro is the perfect amount of time to help you concentrate on a task.
  3. It helps you avoid distractions, which can be dealt with during the break. For example, during my Pomodoro break, I can get a snack, go to the bathroom, and check my phone.
  4. It helps you measure the time it takes to complete a task. For example, it usually takes me 4 Pomodoros (2 hours) to read an article for my class.
  5. It helps you avoid brain fatigue and spending too much unproductive time on a task.
  6. If you're on a role, you don't have to take a break, and you can roll into the next Pomodoro.
  7. If you tend to take water/bathroom breaks while you're in study hall, why not wait until break time?

Check Your Student's Pomodoro Sheets:

  1. Have you been using the Pomodoro Technique in study hall, or are you confused about how to use it correctly?
  2. What are the pros and cons for you?
  3. How can I help you spend your time better in study hall?
  4. Do you use your 5-minute break between each Pomodoro? How?

Goal Setting

Complete During your Meeting:

  1. Help students create SMART semester goals
    • ​​Use the Goal Sheet below
    • Save as a pdf
    • Upload to your student's dashboard for future reference
  2. If your student seems confused or worried about their long-term goals use the following resources:

Time Management

Complete During your Meeting:

  1. Create a Weekly schedule using the link below
    • Save a picture of the schedule
    • Drop the picture into a word program
    • Save the document as a pdf 
    • Upload document to your student's dashboard for future reference
  2. Create a semester calendar
    • Choose between the two options below
    • Save as a pdf 
    • Upload to your student's dashboard for future reference

Note Taking

Complete for Your Meeting:

  1. Review the Weekly Meeting Guide (Remind students to bring their notes)
  2. Review ch. 9 in Motivation and Learning Strategies for College Success - Mirror Questions on pg. 234
  3. Help students create mirror questions and a summary question for their notes.  They can do this in their notes or on a separate piece of paper. 

Reading Comprehension 

Complete During your Meeting:

  1. Review the Weekly Meeting Guide
  2. Read ch. 8 in Motivation and Learning Strategies for College Success
  3. Have your students bring one of their reading assignments and practice turning heading into questions.  

Classroom Civility & Skipping Class

Complete During Your Meeting:

  1. Classroom Civility & Skipping Class are easy to discuss together, so feel free to combine these guides
  2. Complete the How Civil Are You activity (No need to upload)
  3. Complete the Interpret Attendance Policies Activity (No need to upload)


Complete During Your Meeting:

  1. Review the Weekly Meeting Guide
  2. Review Ch. 4, pg 160-166 in Motivation and Learning Strategies for College Success

Building Concentration

Complete During Your Meeting:

  1. Review the Weekly Meeting Guide
  2. Review ch. 7, pg 174 in Motivation and Learning Strategies for College Success
  3. Complete Take Control of Your Distractions activity (no need to upload)

Study Smart & Hard

Complete During your Meeting:

  1. Review the Weekly Meeting Guide
  2. Read ch. 3, & ch. 10 in Motivation and Learning Strategies for College Success
  3. Complete the Question Everything activity below
  4. Help students create a Study Plan as needed

Finding Balance

Complete During your Meeting:

  1. Review the Weekly Meeting Guide
  2. Complete the Can I Go Out Tonight activity (no need to upload)

The Importance of Sleep

Complete During your Meeting:

  1. Review guide & talk about the importance of sleep and academics
  2. Discuss the Sleep Activity (no need to upload to dashboard)


Complete During your Meeting:

  1. Review the Weekly Meeting Guide if this applies to your student
  2. Complete the Organized Student-Athlete activity