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Academic Coaching: For Academic Coaches

Training

Overview & Skills Training (Live)

Thursday, January 9
9 am - 4:30 pm
Location: Pickle

Study Skills Training & Weekly Academic Coach Meetings (Live)

Friday, January 10
9 am - 4:30 pm 
Location: Pickle

Self-Directed Training
Online training due by January 6, 2020

  1. Read the training manual for Study Hall Procedures & Program and complete the quiz
  2. Read over how to enter your time into the electronic timesheet system
  3. Read Motivation and Learning Strategies for College Success by Myron H. Dembo & Helena Seli (2013) and complete the Guided Reading Assignment

Study Hall Procedures & The RC Success App

  1. Read Training Manual 
  2. Procedures & App Quiz 

Required Reading

  1. Motivation and Learning Strategies for College Success by Myron H. Dembo & Helena Seli (2013) 
  2. Read the entire book over winter break
  3. Complete the Guided Reading Assignment

Electronic Time Sheet System (Getting Paid)
To record your Academic Coaching hours, you will use the electronic timesheet through Self-Service.  Please see Student Time Entry Instructions if you are not familiar with this process

Timesheet Process:

  • Students are paid bi-weekly Sunday - Saturday; therefore, the last study hall shift is Friday of any pay period since we are closed on Saturdays.
  • Timesheets must be submitted by 10 am every other Monday for supervisor approval
  • Get in the habit of submitting timesheets every Friday 
  • You must clock in and out using the electronic timesheet--you can edit your own mistakes

Requesting a Schedule Change 

  1. Academic Coaches can change their schedule 5 times per semester for any reason provided that they:
    1. Give 2 working days' notice (48 hours).  Remember we don't work on Saturdays!
    2. The shift can be covered by another Academic Coach
  2. Once the request has been sent, it will go to the Head Academic Coach who will then ask for shift coverage via email and assign the shift accordingly. This will allow the Head Academic Coach time to assign extra shifts fairly instead of first-come-first-serve of the GroupMe. 
  3. If no one replies via email, the Head Academic Coach will use the GroupMe feature. 
  4. Once coverage has been located, you both will receive an email confirming the shift change and coverage.

Emergency Situations

  1. If you have an emergency or become suddenly ill, please contact both the Coordinator and the Head Academic Coach
  2. If you have a school-related activity that comes up without proper notice, contact the Head Academic Coach

Business Office Forms

If you have never worked on campus before, please bring with you two forms of identification.​ If you do not bring two forms of identification (student id does not count), the Business office will not allow you to begin working.

  • driver's license
  • passport
  • social security card
  • birth certificate

You must also complete the forms below and return them to the Business Office before you can begin working.

Weekly

Prepare for Your Weekly Academic Coaching Meeting:

  1. Review the Weekly Meeting Guide
  2. You may shuffle the order of each week to meet your student's needs
  3. Reference Motivation and Learning Strategies for College Success as needed
  4. Add your own insight
  5. Refer to UNC handouts and videos
  6. Add an additional hour per week to your timesheet for meeting preparation (other time can be used while you're monitoring study hall)

 

Complete During your Meeting:

  1. Create a Weekly schedule using the link below
    • Save a picture of the schedule
    • Drop the picture into a word program
    • Save the document as a pdf 
    • Upload document to your student's dashboard for future reference
  2. Create a semester calendar
    • Choose between the two options below
    • Save as a pdf 
    • Upload to your student's dashboard for future reference

Complete During your Meeting:

  1. Review guide & talk about the importance of sleep and academics
  2. Discuss the Sleep Activity (no need to upload to dashboard)

Complete During your Meeting:

  1. Help students create SMART semester goals
    • ​​Use the Goal Sheet below
    • Save as a pdf
    • Upload to your student's dashboard for future reference
  2. If your student seems confused or worried about their long-term goals use the following resources:

Complete During Your Meeting:

  1. Classroom Civility & Skipping Class are easy to discuss together, so feel free to combine these guides
  2. Complete the How Civil Are You activity (No need to upload)
  3. Complete the Interpret Attendance Policies Activity (No need to upload)

Complete During Your Meeting:

  1. Review the Weekly Meeting Guide
  2. Review Ch. 4, pg 160-166 in Motivation and Learning Strategies for College Success

Complete During Your Meeting:

  1. Review the Weekly Meeting Guide
  2. Review ch. 7, pg 174 in Motivation and Learning Strategies for College Success
  3. Complete Take Control of Your Distractions activity (no need to upload)

Complete for Your Meeting:

  1. Review the Weekly Meeting Guide (Remind students to bring their notes)
  2. Review ch. 9 in Motivation and Learning Strategies for College Success - Mirror Questions on pg. 234
  3. Help students create mirror questions and a summary question for their notes.  They can do this in their notes or on a separate piece of paper. 

Complete During your Meeting:

  1. Review the Weekly Meeting Guide
  2. Read ch. 8 in Motivation and Learning Strategies for College Success
  3. Have your students bring one of their reading assignments and practice turning heading into questions.  

Complete During your Meeting:

  1. Review the Weekly Meeting Guide
  2. Read ch. 3, & ch. 10 in Motivation and Learning Strategies for College Success
  3. Complete the Question Everything activity below
  4. Help students create a Study Plan as needed

Complete During your Meeting:

  1. Review the Weekly Meeting Guide
  2. Complete the Can I Go Out Tonight activity (no need to upload)

Complete During your Meeting:

  1. Review the Weekly Meeting Guide if this applies to your student
  2. Complete the Organized Student-Athlete activity

calendar